Gulf Distributing Holdings, LLC

Position Description – Accounts Receivable Clerk

Reports to: Accounts Receivable Manager

Position Objectives:

Maintain accurate records of receivables and disbursements and assist in accounting functions.

Responsibilities Include:

Perform all the tasks necessary for the timely and accurate processing of the Accounts Receivable Department. These duties include, but are not limited to:

1. Ensure C.O.D. and Charge Accounts are current and within the Beverage Department guidelines
2. Ensure accounts are paid on delivery and make copies for collection if not
3. Research all short paid invoices to determine cause of error
4. Reach out to all customers on short paid invoices that are customer errors
5. Send copies of short paid invoices to other locations as needed
6. Run weekly rankers for past due charge invoices for collections
7. Post all checks received from salesmen, drivers, and the mail
8. Post all returned checks back to corresponding accounts
9. Monitor and prepare statements for all Chain Accounts
10. Monitor and keep a log of any employee payroll deductions
11. Report all payroll deductions to HR, ASM’s, and Driver Managers
12. Post payroll deductions to corresponding accounts each pay period
13. Receive credit applications for new customers and contact all credit references
14. Have new customer’s paperwork approved by General Manager
15. Submit new customer’s paperwork to correct department to set up the account in VIP
16. Manage and maintain current license information and changes as necessary
17. Ensure compliance with all Federal laws, State laws, and company policies
18. Keep accurate details of all NSF check activity
19. Keep aging report balanced to GL

Administrative Duties:

1. Check box and open all mail items daily
2. Communicate timely and efficiently with employees, management, and the executive staff
3. Return phone calls and emails timely
4. Communicate timely and efficiently with all Salesmen, ASM’s, and drivers
5. Respond to employee and management requests regarding any needed information

Policy and Procedures:

1. Keep office area secured when away, and keep all files put away in proper areas when not in use
2. Maintain strict confidentiality of all sensitive information and personnel matters at all times
3. Dress and maintain your personal appearance in a professional manner according to company policy
4. Conduct all your activities within the guidelines of all company policies and procedures
5. Report all accidents and injuries immediately to your supervisor
6. Perform all work activities in accordance with established safe work practices, policies, and procedures
7. Control and limit personal phone calls and internet use during working hours
8. Attend company and department meetings as required

Required Skills:

Basic accounting knowledge and understanding

PC literate with Windows (Word and Excel)

PC literate with Outlook Email

Proficient with calculator

Ability to work with others

Ability to manage other personnel

Equal Employment Opportunity Policy: Gulf Distributing Holdings, LLC is committed to offering equal employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.